Constitution of SAS

1. TITLE

The club shall be known as the Sarveswara Arts & Sports Club, hereinafter referred to as the SAS.

2. PURPOSE

The purpose of SAS is to organize and promote sports and recreational activities among its members. The club’s activities shall depend on the availability of courts and facilities obtained through the monthly lottery system. Based on availability, SAS will organize sports sessions, friendly matches, and competitions.

The primary sports organized by SAS include:

• Badminton

• Futsal

• Volleyball

SAS aims to provide a platform for members to stay physically active, enjoy sports in a friendly and competitive environment, and strengthen community bonding.

3. MEMBERSHIP

• Membership of SAS shall be open to individuals from Kerala, India who are interested in participating in the club’s activities, subject to the discretion and approval of the SAS Committee.

• Membership details, fees, and conditions will be shared by the SAS Committee upon request.

• For membership inquiries, interested individuals must contact the SAS Committee directly.

• The membership subscription year shall commence on 1st December and end on 30th November of the following year.

• The membership shall be renewed every year before January 1st and last year’s members will have preference in membership subscription in the following year.

• Members with unpaid subscriptions after 1st January may have their membership suspended or terminated at the discretion of the Committee.

• Decisions taken by the SAS Committee regarding membership, conduct, and club activities shall be final, and members are expected to follow the rules and guidelines issued by the Committee.

4. MANAGEMENT COMMITTEE

• SAS shall be managed by a Committee, formed to oversee and manage the activities and operations of the club.

• Committee members shall collectively manage all club matters.

• Committee members shall have additional privileges and authority to organize sports slots and activities fairly and smoothly for the benefit of all members.

• Committee members shall serve for a maximum of five consecutive years. However, they may serve beyond five years if re-elected at the relevant Annual General Meeting (AGM) by a minimum of two-thirds (2/3) of the votes cast by members present at the meeting. In other words, a member standing for a sixth consecutive term must receive at least a two-thirds (2/3) majority vote in order to remain on the Committee.

• Any member registered with the SAS may stand for election to the Committee; however, this provision shall not apply during the first five years of the Club’s existence.

5. FUNCTIONS OF THE COMMITTEE

The Committee shall:

• Plan, organize, and manage sports activities and competitions

• Decide membership-related matters

• Ensure fair allocation and smooth management of sports slots

• Frame, enforce, and update club rules as required

• Take disciplinary action where necessary in the interest of the club

The committee members are required to convene in person on a quarterly basis to deliberate on the progress of ongoing initiatives, upcoming activities, results from past endeavors, fund allocation decisions, settlement of expenses for the preceding quarter, sponsor management, member up-skilling, new ideas, and the resolution of concerns and complaints raised by fellow members. As this falls under the purview of SAS executive management, all associated expenses will be covered by SAS.

6. GENERAL MEETINGS

• An Annual General Meeting (AGM) shall be conducted in November every year.

• The AGM shall be attended and conducted by the Committee members.

• The purpose of the AGM is to review club activities, finances, and future plans.

• Decisions taken during the AGM shall be based on majority agreement among the Committee members.

7.  ANNUAL SUBSCRIPTIONS & NON-PAYMENT

• Annual membership fees must be paid by 1st January of each year.

• Members who fail to pay the subscription within the stipulated time may lose membership privileges or be removed from the membership list, as decided by the Committee.

• Re-admission, if any, shall be subject to Committee approval and settlement of outstanding dues.

8.  ACCOUNTS & USE OF FUNDS

• An account shall be maintained in the name of Sarveswara Arts & Sports Club at a bank approved by the Committee.

• Club funds shall be strictly used for :

  • Court and facility bookings

  • Organizing sports activities and tournaments

  • Purchasing equipment, awards, and trophies

  • Improving playing conditions for members

• Any misuse of SAS funds shall be treated as a serious offence and appropriate action shall be taken by the Committee.

9. DISPUTES & DISAGREEMENTS

• Any disputes or grievances must be submitted to the Committee in writing or via email.

• Verbal abuse, intimidation, or misconduct shall not be tolerated and may result in disciplinary action, including suspension or expulsion, at the Committee’s discretion.

10. EXPULSION FROM MEMBERSHIP

The Committee reserves the right to suspend or expel any member who violates club rules or brings disrepute to SAS. The member shall be given an opportunity to explain their case before a final decision is made.

11. DISSOLUTION

SAS may be dissolved by a decision of the Committee. In the event of dissolution, any remaining funds, after settling liabilities, shall be utilized or distributed in a manner decided collectively by the Committee.

12. AWARDS and TROPHIES

SAS may, at its discretion, present awards and trophies to members for outstanding performance and achievements in various sports activities organized by the club.